Accounting
Galactic Core is a store’s accounting system, not just a place that records orders. Every store gets a full set of business books — a chart of accounts, double-entry journals, and the standard financial statements — and Galactic Core keeps them up to date on its own as the store trades. A merchant does not post entries by hand: a sale, its cost of goods, a refund, an expense, a gift card each write the correct balanced entry the moment the business event happens.Accounting is built in and automatic — it is not something a developer wires up through the API,
and there is no accounting endpoint on the storefront API. The books are produced from the store’s real
activity inside Galactic Core, and can be mirrored into an external accounting system.
Double-entry, kept for you
Galactic Core uses standard double-entry bookkeeping: every transaction is one journal entry made of two or more lines, and the debits always equal the credits. Entries are grouped by the business event that produced them — a sale, a refund, an expense — so the books trace straight back to what actually happened in the store. When a store is created, Galactic Core seeds a complete chart of accounts automatically — assets, liabilities, revenue, contra-revenue, cost of goods, and expenses — so a merchant never sets one up from scratch. The core accounts a shop relies on are there from day one: cash and bank, sales revenue, sales tax payable, cost of goods sold, discounts given, returns and refunds, gift-card liability, accounts receivable, and marketing expense, among others. A merchant can add their own accounts; the ones the platform depends on are protected so they can’t be removed by accident.What posts itself
Galactic Core writes a balanced double-entry entry for every business event as it happens — the merchant does nothing. The full set of events that post to the books:
Posting is resilient: if an entry can’t be written for some reason, the sale or refund itself still goes
through — the books flag the gap rather than blocking the business, and a background process reconciles
anything outstanding.
The reports a merchant gets
Because the entries are real double-entry, the standard financial statements come straight out of them — a trial balance, an income statement (profit & loss), a balance sheet, and a cash-flow view — plus the underlying journals and the chart of accounts itself, all in the store’s admin. Since Galactic Core also holds the store’s costs and every sale, the profit figures are the store’s actual gross profit, not an estimate.Sync to QuickBooks
A store can connect QuickBooks so its external books stay current with no exporting. Once connected, every posted journal entry — a sale and its cost of goods, a refund, a gift-card redemption, an expense, and all the rest above — is copied into the merchant’s QuickBooks company automatically. The sync is one way, and Galactic Core stays the definitive record. QuickBooks receives a mirror of what Galactic Core has already booked; nothing on the Galactic Core side ever changes because of the sync, so if QuickBooks is briefly unreachable the mirror simply catches up on the next run rather than anything breaking. Connecting takes two steps in the admin, on Integrations → Accounting:- Connect the QuickBooks company (a standard sign-in with QuickBooks).
- Map the accounts — match each Galactic Core account to the matching QuickBooks account. Galactic Core suggests the mapping automatically on connect (revenue to income, cost of goods to cost of goods sold, and so on); the merchant reviews and adjusts it.